To the first point, with native automation Cultured Code has made significant inroads to mitigate some of the abilities lost by not having an API. The most important reason people chose 2Do is: Things 3 has a simpler, more sophisticated design. (As an example of its power, you can automate tons of stuff with their URL Scheme support; but in my many years using Omnifocus, I've never taken advantage of that functionality.). October 28, 2020 “Fantastic "to-do" software but very in-depth” ... Reasons for Choosing OmniFocus: I love Things but Omnifocus just offers more power and advanced features. And each lets you use a workflow such as David Allen’s Getting Things Done. When you apply such a tag to a task, and you are physically near the associated location, OmniFocus will send you a notification reminding you to do that task. The iPhone app is my primary tool for keeping organized. However, after reading the reviews for OmniFocus 3 I decided to give it a try. Asana You can use Asana as a personal productivity system just like you can OmniFocus, but you can also use it for team and group based projects. They recently added tags." For example, calendar view = Forecast. For some people, the simplicity of Things is appealing. Things has a handy built-in view called the Anytime view. This ensures you won't forget anything. On macOS, both OmniFocus and Things offer Quick Entry. So let’s see how they stack up. Things’s lack of a built-in review feature doesn’t stop you from reviewing your projects. I believe the OmniFocus interface could be improved substantially while maintaining the same features—this is particularly true on iOS and iPadOS. Using Quick Entry hardly disrupts your work and is a 10 out of 10 experience in each app. If you can get away with using Things, it's a great looking and wonderful app. But if you have an unusually large number of projects, or if you want to capture your projects very accurately and with a high level of detail, OmniFocus is better for that. Earlier, we talked about project templates, which are handy for those projects you do every now and then. If you’re going with OmniFocus, I suggest at least using the iPadOS or the macOS version too. I never used to think of myself as an especially organized person, until people started telling me these things. I've owned every version of OmniFocus, and only Things version 3. After you’ve listed all of your tasks and projects in your task manager, it’s time to decide what to work on. It's simply a circular graph that displays what percentage of the tasks due that day have been completed. Scroll to the end of this article for my latest recommendation. Most people will be able to earn back the price of the app they choose many times over because they’ll get a lot more done. One key part of my workflow is using project templates, which you can, blessedly, do in both OmniFocus and Things. You really need to be willing to spend time setting them up properly. Will you ever switch back to Omnifocus? The application offers exactly as much customization as I need." In this article, we’ll be comparing OmniFocus 3 with Things 3. Control click the file to run it on your Mac. There’s no “or later” bit in Things; once you assign a “when” date, Things will continue to show that task in its Today view until you complete it, delete it, or reschedule it. Here we encounter one of the biggest differences between these apps. You press a keyboard shortcuts and a window pops up on top of all other screens, allowing you to set a task name and perhaps assign a date, a project, and some notes, before sending the task to the task manager’s inbox. For some people, that might be a dealbreaker. Then you duplicate the project template when you want to create an active instance, setting the status to "active". In OmniFocus, you're saying “I’ll work on that task on Tuesday or later”, while in Things you're saying “I’ll work on that task on Tuesday”. In Things, you only tap the back arrow at the top and then drag the magic plus button to where you want to create the project, or you tap the button and choose “New Project”. OF is powerful, yes, but my main gripe isn't with its complexity, but rather that its complexity is paired with a lack of flexibility. First, buy Things 3. (Of course, if you live in a civilized country such as The Netherlands, the government will take care of most of this for you. This is handy if you receive lots of work assignments by email. At any time, he might be keeping track of 50 houses that need doors installed. But while I could see someone using Things exclusively on their iPhone, I think OmniFocus is not suitable for iPhone-only use. When you assign the “when” date to a task, that implies that you intend to work on that task on that date. Things 3 is delightful. By contrast, OmniFocus keeps track for you as long as you mark each project as reviewed when you’re done with it. With those qualifications out of the way, let’s dive into the review. In particular, here you can compare Omnifocus (overall score: 8.3; user rating: 95%) vs. Scrumy (overall score: 7.2; user rating: 90%) for their overall performance. With tools to help tame the chaos, you can focus on the right tasks at the right time. Things 3 in my opinion does a better job of quickly displaying the information I want to see and reduces the number of taps/clicks to complete a task. Learn an OmniFocus system you can rely on. What about organizing those tasks into projects, though? When comparing Things 2 vs Omnifocus, the Slant community recommends Things 2 for most people.In the question“What are the best cross-platform task apps?”Things 2 is ranked 17th while Omnifocus is ranked 60th. While the former two are full-fledged, the Web client comes as a companion, mostly for people who want to access OmniFocus from … These are all separate tasks in your task manager, but it only makes sense to complete them in one order. I encourage you to read until the end, because I’ll be sharing some free resources to help you make better use of whichever of these two apps you end up choosing. That could be a plus or a minus for you. By contrast, OmniFocus’s Forecast perspective can show you tasks you’ve deferred and applied the “next” tag too—but this gets messy if you also use defer dates without the “next” tag. For an app I use every day, this is important. In OmniFocus, there are defer dates. OmniFocus 3 replaces contexts with tags, which are mostly identical in function, but even with just a name change, they now feel much more modern and less a fundamental part of how the app works. The whole … Things cannot hide tasks that you can’t work on right now because Things does not support sequential projects. I’ve heard lots of people say that OmniFocus is more flexible and that its extra customization features necessarily mean that it can’t be as easy to use as Things. ... 3. And I noticed that a key difference between those people and myself was that I consistently used a task manager while they didn’t. In OmniFocus, you can create folders and sub-folders, which contain projects. OmniFocus has a log of features; Things focuses on simplicity. In other words, OmniFocus wants you to push things out of your view, while Things wants you to pull them into your view.3 Again with a caveat – the foregoing paragraph holds true for me because of the aforementioned nature of my job, with oodles of one-off tasks and a paucity of projects. This post also includes an audio recording, taking from his podcast, Process. It’s colorful, spacious and full of delightful animations that make using the app a joy, something I could never say about the staid OmniFocus. Compare features of OmniFocus across Mac, iPhone, iPad, and Web. Things 3 has a simpler, more sophisticated design. When a company builds a tool that I use every single day to be productive for years at a  time, I'm happy to support them with my dollars. For example, to create an article such as this one. I have no idea. After testing both apps extensively—to the point where I’m teaching video courses on both apps—I’ve come to understand each app’s strengths and weaknesses. Note: I’ve changed my opinion a bit since I shot the video. This means that OmniFocus gives you more options for working with dates than Things does. If you don’t want to do that, or if you can’t, then here’s my opinion: Things 3 is the best task manager for most people. Haha!). Both OmniFocus and Things let you repeat tasks and projects in many different ways. Another way to add tasks to OmniFocus or to Things is to send an email to a special email address that will be processed by the app. ... 2020 3:03 pm PDT by Juli Clover. Things 3 in my opinion does a better job of quickly displaying the information I want to see and reduces the number of taps/clicks to complete a task. Price: Free with the iPhone App     View alongside the iPhone app in the iOS App Store. As soon as I saw the improvements they'd made to Things, I started thinking about switching from Omnifocus, and after some serious deliberation, I took the plunge. getting-things-done notepad project-management task-list tasks. I can't wait to see their next big release of Omnifocus. How do OmniFocus and Things do in organizing your projects, though? Things is virtually the same between these devices. Video from the Cultured Code website. I also will not cover the automation features and Siri integration that you’ll find in OmniFocus and Things. Things 3was out for many months before I even looked at it. They treat the dates associated with your tasks and projects quite differently. Conversely, Things is supposedly only so easy to use because it is deliberately limited in some ways, such as in the lack of support for sequential projects. If that sounds complicated, trust me on this: for planning ahead, Things is better. Compare OmniFocus to alternative Project Management Software. Within a project, you can have tasks, which can have sub-tasks. For me, the center of that system has been OmniFocus. So why did I make the switch? I’ve yet to run into a repetition schedule that I could not set up in either app. Reviewing is an essential part of project-based task management. I held fast and refused to interrupt my process. Mind you, we’re talking about a second or two here. I’m Peter Akkies and I’ve created successful video courses on both OmniFocus and Things. This perspective not only takes into account defer dates, but also checks that you don’t need to first complete another task before you can work on this one. Good software takes a lot of talent, time and effort to create. But what about working with dates more generally in OmniFocus and in Things? Thank you. But for now, the trade-off exists, and you should take it into account when choosing which task manager you’ll use. But on iOS and iPadOS, Things again has the edge. Doubling down on my use of my task manager helped me navigate my burnout to the point where I am now: healthy, productive, and happy. Depending on your circumstances and your preferences, one of these apps will be a better fit for you than the other. Here too, OmniFocus allows for more flexibility while Things is more opinionated. Things 3 is the best task manager for most people. Wunderlist is an effective task listing software for businesses and individuals who want to get things done in time. @asktimothybuck That's on our roadmap for this year. Things is more opinionated. * This has been one of the most frustrating parts of Omnifocus for iOS. Things 3 is limited, but it's much smoother of an experience. And do you want to use OmniFocus or Things 3 to make this happen—but you can’t choose between the two? Of the 3 I'd say Things 3 looks like the best option at the moment, though I'm not sure if I want to spend so much money AGAIN on yet more task list apps. That way, the project tasks won't show as available under the Anytime view unless you're working on an active instance of the project. How do OmniFocus and Things help you sort through your tasks and identify which tasks are available for you to work on? Then, you’d try OmniFocus for two weeks, also forcing yourself to completely rely on it. There are some useful things you can do with automation and with Siri, but I consider these power user features that for the vast majority of users are somewhere between irrelevant and “nice to have”—but not critical. The feature is almost identical between the apps. Setting up repeating tasks and projects is fine in either app. In fact, regardless of which task manager you choose, you’ll want check out my free nine-step weekly review cheat sheet. But according to Cultured Code, it does have all the same functionality as the iPhone app simply restructured to fit the larger display. Each of these apps is a great project-based task manager. Things 3, one of OmniFocus' closest competitors, charges $49.99 for the Mac app, $9.99 for the iPhone app, and $19.99 for the iPad app. These work as you would expect. Deciding to move my life to another app was a big decision for me. Omnifocus feels like too robust of a tool for my needs. But because Things has the “when” date built in, it does a better job of helping you schedule tasks for the future and of showing you what you’ve already scheduled. In Things, you can create an Area titled Project Templates and assign a date of “Someday” to the template. I use it all day long to create, organize and mark complete tasks and projects. Just like with Omnifocus, I find it really helpful to have both the Mac and the iOS apps. Again, we’re talking seconds here, but it can feel frustrating if you normally fly around your phone or your iPad. Let’s get one thing out of the way: Which devices do you need to run OmniFocus or Things? For instance, Omnifocus and ToDo are scored at 8.3 and 7.0, respectively, for total quality and performance. The iPhone app comes with Things 3 for Apple Watch at no extra cost. Things 3 isn’t just designed to look good. Omnifocus feels like too robust of a tool for my needs. Cultured Code has a support page that explains how to import your todos from the following sources: Header image from Unsplash. You may have also seen me on the YouTube channel Keep Productive, on OmniFocus.com, or on The Sweet Setup. OmniFocus has more options, with a steeper learning curve and a more complex interface. The weekly review is the foundation of a productive workflow. To answer that question, we will compare OmniFocus with Things on various parts of a project-based workflow: We will also take a separate look at each app’s design and usability. Anyway, in a sequential project, OmniFocus can hide tasks that are “blocked” by prerequisite tasks, so that you can view only those tasks that you want to work on. "Creating projects, actions, and managing them is simple and straightforward. They've created a modern, powerful and beautiful tool for personal organization. You can’t do this in Things. In OmniFocus, forwarding your email to create tasks is called Mail Drop, and in Things it’s called Mail to Things. Still, even though OmniFocus’s review functionality is limited, I prefer having it to having to keep track of my project review status myself, as I have to in Things. Creating, editing, and completing projects on macOS is easy in both OmniFocus and in Things. So it had better be easy and fast to capture tasks. So Things is definitely ahead when it comes to creating tasks and projects. Headings gives you another level. One of the key things for any productivity system is that you have to trust it. My task manager is the core of my daily workflow. Gone are the days of contexts – a carry-over from David Allen’s Getting Things Done methodology. First of all, it’s great to be able to use the app free for two weeks. That said, both of these apps are great, so you can’t make a bad choice. Wunderlist. In general the answer was "it feels easier." The most important reason people chose Things 2 is: But what about projects and tasks that repeat often, perhaps on a fixed schedule? Also the animations are lovely. I like easier. For someone like him, OmniFocus is a great choice, because OmniFocus’s flexibility allows him to choose exactly what to show when. If you tend to over-plan, you might be more productive with Things because it encourages you to spend less time planning. Omnifocus Pro is still the most powerful personal organization tool out there, but possibly because of that additional power, it's more difficult to learn and use. 3.8 / 5 "If you often have to manage complex tasks projects, OmniFocus is well probably the best choice. I won’t consider the price of the apps. To say it has run my life over the past 4 years is an understatement, so it was a no-brainer to purchase OmniFocus 3 when it … There is also OmniFocus for the Web, a browser-based version of OmniFocus. Things 3 is sold as three separate apps—iPhone, Mac and iPad. We all have projects that we do every now and then. The list of alternatives was updated Dec 2020. You can decide how important that is to you. For example, OmniFocus lets you create sequential projects, in which you are meant to complete tasks in a fixed order. ... Omnifocus has the most power here, but even Things’ simple daytime/evening division within the Today view keeps my task list from feeling cluttered. These views allow you to anticipate what’s coming up, so you can decide what you should work on today. OmniFocus does not have such a built-in perspective, but you can create your own. After trying both apps for a while, you’d go with your gut. That said, the Things interface for setting up repetition is clearer than OmniFocus’s. After you receive the cheat sheet, I will introduce myself and tell you how else I can help you. OmniFocus lets you do more with tags. I am quick to support people who create high-quality apps. It shows you the tasks and projects that you can work on “any time”—the ones that you haven’t already scheduled for a particular date and are not in the “Someday” bucket. So the two apps approach hierarchical organization differently, but either way you can go several layers deep. Both OmniFocus and Things only run on Apple devices. Things 3 launched a few weeks ago, and it's impressive to say the least. A different way to organize your tasks and projects is using tags. *Note: Ken from Omnifocus told me multiselect will be coming to Omnifocus for iOS later in 2017. I consistently need more time to add a task to OmniFocus than I need to add a task to Things. For iPhone, iPad and Mac, Cultured Code has included intro projects that walk you through the apps' features, help you create an account and set up sync with Things Cloud. I once worked with someone who owns a small construction business: his company installs doors in newly-built houses. The whole … For example, for a project “file my income taxes”, that might mean waiting for certain forms to arrive, buying the latest edition of tax software, filling out your information, filing your return, etc. Confusing jargon. I've been using Omnifocus 2 for this purpose since it was released in 2014. That way the tasks in this project won't show as available. (By the way, check out my video on using the life-changing “next” tag in OmniFocus.). First, a personal note: Why are these apps so important to me? Download Importer from the Cultured Code website. In Things you can also create a checklist within each task. Can you capture your projects accurately? I find both OmniFocus and Things so massively useful that their purchase prices are negligible. Whenever you want to do the project again, you simply create a fresh instance of it and walk through the steps, or tasks. In these courses and in my videos on YouTube, I teach workflows to be more productive and to get more organized. I started using OmniFocus in 2011 and used it for many years. OmniFocus is powerful task management software for busy professionals. This is where OmniFocus has a clear advantage over Things for some people. This functionality is there in both apps and works fine. Well, for one thing, as I tried to convey at the start, other people are always commenting on how organized and how on top of things I am. OmniFocus is a great alternative for people who have an unusually large number of projects, or unusually complex projects. Price: $19.99     View in the iOS App Store. There is a learning curve to setting them up, but they are very customizable. I test drove OmniFocus and Things simultaneously and found myself picking up Things more quickly. We’ll review the differences so that you can decide which task manager is right for you. If you tend to review all of your projects in one go, once a week or on some other fixed schedule, this isn’t a big deal. Long story short: OmniFocus and Things are important to me. Learning OmniFocus gave me a huge headache that lasted for a day. Omnifocus is a specially designed task management solution dedicated for Mac computers and iOS mobile devices (iPhone, iPad). Slowly, many of my friends started the transition to Things 3 from OmniFocus 2. I paid for Omnifocus apps but they're very tough to get to grips with. Custom perspectives such as thing one are a powerful feature in OmniFocus. Popular to-do app Things was updated to version 3.13.2 today, ... Could never understand why people use Things when OmniFocus exists. Why are these apps so expensive? You can save a lot of time and energy by writing down the steps involved in such projects once and saving the steps for next time. Can you group them in ways that make sense to you? For example, if you want to learn how to care for an orchid, and you found a YouTube video that explains it that you want to watch later, you can send that video to OmniFocus or to Things. In fact, the difference between OmniFocus and Things is even greater than when it comes to adding tasks. Your task manager should contain most or all of the things you want to do. View alongside the iPhone app in the iOS App Store. Things 3, one of OmniFocus' closest competitors, charges $49.99 for the Mac app, $9.99 for the iPhone app, and $19.99 for the iPad app. Tick-off all your professional and personal to-dos. Oops! If you want to keep track of exactly what you could work on right now, that’s just hard to do in Things. Headings are just a visual feature; they don’t do anything, but they can help you structure your project. When it comes to working with dates, too, both apps cover the basics. On iOS and iPadOS, the difference is more pronounced. Overall, Things has a small advantage because it’s a bit faster to capture tasks, particularly on iOS and iPadOS. And they can become tremendously important to you too. I really love the Today, This Evening and Upcoming views. OmniFocus mengikuti teknik GTD lebih dekat di mana Things sedikit lebih fleksibel. There is a trade-off between ease of use and flexibility. Also the animations are lovely. Finally, some like to send tasks to their task manager using the “share sheet”, which now exists on iOS and iPadOS as well as on macOS. OmniFocus allows you to capture lots of detail, while Things keeps your organization simpler. You’ll want to plan your day and the rest of your week or you might even want to plan a few weeks ahead. According to CultureCode, this tool "imports projects and to-dos with due dates and notes, converts top-level folders to areas, and contexts to tags. I immediately disregard answers like "the design is beautiful" or "it has this one cool feature" but those weren't the answers I got. The Apple Watch app allows users to add and mark tasks complete, but I primarily use it via the watch face complication. I don't have an iPad that I use personally, so I haven't purchased the iPad app. For example, you can create tags with location-based notifications. By contrast, Things has a date that I’ll call—even though it sounds a bit odd—the when date. There are substantial differences between OmniFocus and Things. Things’s Upcoming view shows you tasks you’ve scheduled for the future and lets you reschedule them by dragging and dropping. Here's what else you need to know to Get Up to Speed and On with Your Day. I'm still on Things 3, and have yet to find a reason to make my way back to OF3. The wonderful people at the Omni Group make killer tools. Overall, OmniFocus gives you more flexibility in organizing your projects. But it does require you to manually keep track of which of your projects you’ve reviewed and when. I recommend reviewing your projects weekly. In fact, these are features that I’d love to see in a future iteration of OmniFocus. Ideally, you would try Things for two weeks, forcing yourself to use it fully. Anyways, these 11 alternatives to OmniFocus give you the power to get things done no matter what platform or operating system you use. They do all work together, of course. For an app I use every day, this is important. You can unsubscribe any time. Whichever app you choose, using project templates is easy, and that's a big plus. Powerfully productive. They're very different applications. 26 in-depth OmniFocus reviews and ratings of pros/cons, pricing, features and more. Once downloaded, you’ll need to right-click this app to run it. Things has always been more beautiful than OmniFocus, and version three is the loveliest one of all. In Things, tags are pretty much only for filtering your tasks and projects. They only take a few minutes, and they're super informative. Quick Entry works great in OmniFocus as well as in Things. A notable exception is OmniFocus’s Forecast perspective, which cannot quite be configured in a way that is ideal for most people. When you defer a task until a certain date, you imply that the task is not available to work on until that date, or that you don't intend to work on it until that date. For example, in my OmniFocus video course, you’ll learn how to set up an “Available” perspective, which shows all tasks that you can work on right now. You can tap it to create a task where you are, you can slide it to the left to add a task to the inbox, or you can drag the button to somewhere else on screen, and Things will create a task or project there depending on the context. Do you want people to perceive you as “always so on top of things”? In OmniFocus, creating a project requires tapping Home, then Projects, then the relevant folder, and then pressing the “New Project” button. We’ve talked about the usability of the two apps throughout this review. An OmniFocus Workflow for 2020 (Post) – Justin provides an overview of his current OmniFocus setup and workflow in a post entitled, An OmniFocus Workflow for 2020. By contrast, Things limits your organization. How well do OmniFocus and Things help you organize your life and get stuff done? I love the magic plus button. As more of the people that I knew had jobs like mine (technical leads and project managers) switched I asked them why. Adding a task to the inbox is fast in either app, but if I want to assign the task to a project right away, or set a date, it’s just faster in Things. The difference lies in the other types of dates available. Price: $49.99     View in the Mac App Store. We talked about using project templates, which are handy for projects that you do every now and then. Similarly, Omnifocus and ToDo have a user satisfaction rating of 95% and 100%, respectively, which indicates the general response they get from customers. In OmniFocus, you can create a Project Templates folder and then create the template project, setting the project status to "paused". And I’ve learned which app is right for what sort of person. The video version of this review. Could not set up headings and then big decision for me, the Things interface for up! 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Review is the best choice when I 'm setting things 3 vs omnifocus 2020 a new app came that. All of your projects, or unusually complex projects log of features Things. Jobs like mine ( technical leads and project managers ) switched I asked them why small construction business his. Of pros/cons, pricing, features and more be easy and fast to capture tasks, on... That said, both apps cover the automation features and more this is important view the..., I think OmniFocus is well probably the best task manager recording, taking from his,... Fixed schedule regardless of which of your tasks and projects suitable for use! Edu in Apr 2009 and the latest update was made in Mar 2020 really, capturing in! Big release of OmniFocus, available on three different platforms: iOS,,. Within a project, you can also see which one provides more features that you complete of.